Events Terms & Conditions

 

1.

In these terms and conditions, the "Company" means Decom North Sea and the "Client" (which expressions shall include any principal on whose behalf the Client delegate booking is made) means the person, firm, company or organisation placing the order. Persons agreeing to the delegate booking shall be deemed to have authority to do so on whose behalf they are acting or purporting to act.

2.

Orders placed with the Company shall constitute a contract when the Client either signs the order, confirms their acceptance by email or books directly through our on-line facilities. The Company will issue a delegate badge upon the Client checking in at the registration desk of an in-person event, or a virtual platform access details in case of a virtual event.

3.

To receive a reduced delegate ticket rate, you must be a Decom North Sea member at the date of booking and on the date of the event and have already paid your membership in full prior to the event start date. If your membership has not been paid in full you must pay the full non-member rate. If a student ticket is available, you must use your university/college email address for booking and provide a proof of student ID. If a Strategic Partner ticket is available, you must be on our SP’s list here https://www.decomnorthsea.com/about-us/strategic-partners/

4.

Payment is required upon confirmation of order and payment must be made immediately. Payment must be made either by credit or debit card on the Company's event booking website. Payment by bank transfer is subject to approval by the Company.

5.

Typically, bookings may be made up until the day before the event (subject to availability) however bookings made within two days of the event may not be included on the delegate list.

6.

The booking is strictly for the person named on the registration form. Should you be unable to attend the event, please notify us as soon as possible. Each event will have cancellation policy stated on the booking page however generally, our cancellation policy is as follows: Please send cancellation request to the event organiser by email events@decomnorthsea.com. Please inform the event organiser if you wish to send a replacement delegate. If you notify the organisers of your cancellation a month or longer prior to the event, we will provide a full refund. If you notify the organisers of your cancellation less than a month prior to the event the full cost will be payable and only delegate substitution will be allowed. Where you have booked a place and do not attend without notifying the organisers of your cancellation the full fee will be payable. Should a different person attend the event to that named on the delegate booking form, without prior agreement with the Company, then the Company will treat this as an additional delegate and will invoice accordingly. To avoid this, please adhere to the Company's cancellation policy.

7.

The Company reserves the right to vary, postpone or cancel an event if necessary and where possible will take all steps necessary to inform the Client with reasonable notice. Where the Company is required to cancel or reschedule the event, the Company will honour the booking for the rescheduled date or, where the event will not be rescheduled issue a full refund.

8.

Force Majeure - The Company is relieved of all its obligations if any act is outside the Company's control which means the Company is unable to hold the Event such as: acts of god, pandemic, severe weather, danger of war, fire or severe disturbances affecting the organisation, venue or its suppliers.

9.

The Company endeavours to cater for all delegates, however should a delegate have any special needs or requirements the delegate should contact the Company with details of their requirements no later than two weeks prior to the event.

 

 

10.

The Company reserves the right to refuse admission and to remove persons from the premises/virtual platform for any reason wherever necessary. 
The Company also reserves the right to conduct security searches to ensure the safety of persons at the event. In the interests of public safety, the Company reserves the right to request the Client to leave the venue at any time for safety reasons or immediately after the event. No admission or readmission is permitted after the end of the event.

11.

Save for where the Company’s prior written consent has been obtained, the use of photographic equipment is not allowed. All other recording and any transmission is prohibited including, without limitation, recording of any data, information or results of or relating to the event and any participant. As a condition of entry to the event you assign the copyright in any photographs or recordings you make at the event to the Company.

12.

By agreeing to present at a Decom North Sea event, speakers confirm that: 

  • They are authorised to represent their organisation and to present the content of their presentation
  • The contents of their presentation material, whether written, visual or verbal, will not contain any confidential information not approved for publication by the owner
  • Any reference to third parties within the contents of their presentation material, whether written, visual or verbal, has been agreed to by these third parties 
  • Any material taken from other sources will be properly acknowledged in writing in the presentation material 
  • Speakers also agree that the presentation material and/or a recording of the presentation, can be shared with attendees and Decom North Sea Member Companies anytime after the event.

Views expressed by the speakers are their own and the Company accepts no liability for any loss, injury or damage, howsoever caused, to the bearer except where the loss, injury or damage is caused by the negligence of the Company, its employees or its agents.

13.

Events may be live streamed, recorded and photographed by the Company or notes taken of discussions during the event may be made by the Company.

14.

No unauthorised trading is permitted at any time within the event venue, whether physical or virtual venue.

15.

Travel and accommodation arrangements are booked at your own risk. Company will not be liable for any costs lost due to cancellation/postponement of event.

16.

Decom North Sea will process members’ personal data in line with the Member Privacy Notice and non-members’ data in line with the Non-Member Privacy Policy. Both are available on the Decom North Sea website. https://www.decomnorthsea.com/terms-conditions/privacy-notice/

17.

If for any reason these terms and conditions are unenforceable in part, the validity of the remaining provisions shall not be affected.

 

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